The managing committee generally holds its meeting within a month, But in emergency such meetings can be called in accordance with the needs. All the important decisions are made after full deliberations and thorough discussions in democratic, norms and traditions. The majority judgement prevails upon all and is executed. Also the organisation holds its general meeting annually calling all its Member Travel Agents to listen to their suggestion views and ideas with the intention of improving our services and listeninng to their problems and solving their problem which in return
All important informations and the instructions regarding Hajj and Umrah which are communicated by both the Governments of India and Saudi Arabia to the organisation are transmitted promptly to all the members of the organisation.
THE ANNUAL GENERAL BODY MEETING (AGM) of the Organisation shall be held once in a year.
After Ramzan or Hajj at such a place, time and date as the Managing Committee shall determine.
Fifteen days notice specifying the place, date, time with agenda shall be given to each and every member of the Federation, by hand delivery OR by e-mail to their registered postal/email address OR by post "Under Certificate of Posting" OR by courier with a proof of delivery. But an accidental non-receipt of such a notice by any member shall not invalidate the proceedings of any General Body Meeting.
VALIDITY OF IDENTITY CARDS
Members shall be issued a maximum of two representative cards each. Such cards shall entitle the within mentioned, depicted holder to attend meetings and entitled to and vote therein. However, only one person per member shall be permitted to vote at such meetings. Cards shall be issued to Directors, Proprietors and Partners only and solely at the discretion of the Managing Committee to Senior Executives of a member. If a card is lost or misplaced, another card shall be issued for a fee as determined by the Managing Committee of the Federation. No person shall be allowed to attend a meeting or to vote without a valid membership card.